Excel Graphic Services File Requirements:

Following are basic guidelines for what we need from customers who are providing electronic material for print.


Application synopsis:

Typically a brochure, business card, form or other such composition should be prepared in either Adobe InDesign or QuarkXPress, as these are industry-standard page layout applications.

Adobe Illustrator and other vector applications are used primarily for the creation of graphics, such as logos and maps. Vector art may be scaled without concern for resolution, as the image is not composed of pixels.

Adobe Photoshop is for image creation and manipulation and should not be used for document composition.
Acceptable File Types:

  • Adobe InDesign (up to CS 3) documents (.idd) or Quark XPress (up to version 7.0.1) documents (.qxd). These must be accompanied by fonts and any placed image files used in the composition.
  • Adobe Portable Document Format (.pdf) files, which may be exported from the above, plus Word, Publisher, and other applications. Fonts used must be outlined or embedded, or provided with the file.
  • Adobe Illustrator (up to CS 3, extension .ai) or other vector art files saved as encapsulated Postscript files (.eps). These must be accompanied by fonts and placed image files used in the composition. Type may be converted to outlines to preclude inclusion of fonts.
  • Hi-resolution image files (.jpg or .tif) as would be prepared in Adobe Photoshop (up to CS 3). Continuous tone color or grayscale images (such as photographs) must be at least 350 ppi (pixels per inch) at final reproduction size. Line art (bitmap images with no shading or gradients) must be at least 800 ppi. Low resolution images cannot be “up-sized” to the appropriate resolution. Downloads from Web sites are generally of too low a resolution for quality print work. Color images should be CMYK.


Note that any printed material with an image running off a trimmed edge necessitates a bleed of 1/8 inch beyond the trim.

We can import text from “word processing” applications into InDesign or Quark, so it’s always helpful to have such files to save keyboarding on text-heavy projects. If providing a Microsoft Word document from versions later than 2004, please save down so that the file has a .doc extension, NOT .docx.